Corporate Outplacement and Career Transition Information

Tuesday, March 24, 2009

Form I-9 and E-Verify Services from The Facet Group, a First Sun Partner

Effective 5/21/2009, employers are required by law to verify employment eligibility of all federal contractor and sub-contractor employees. Some states also require participation in certain situations. All other public & private employers are encouraged to use E-Verify voluntarily

Electronic Form I-9 and E-Verify Services

First Sun Partner, The Facet Group, is pleased to announce the offering of Electronic Form I-9 and E-Verify Services through alliance partner, Form I-9 Compliance.

What is E-Verify?


E-Verify is a Web-based system that electronically verifies the employment eligibility of newly hired employees through Social Security Administration and Department of Homeland Security databases. Effective May 21, 2009, federal contractors and subcontractors will be required to begin using the U.S. Citizenship and Immigration Services’ E-Verify system to verify their employees’ eligibility to legally work in the United States.

Who may use E-Verify?
Federal contractors and sub-contractors are required to use E-verify. In addition, more than a dozen states also require or strongly encourage E-Verify on certain employees. All other public and private sector employers may use the system voluntarily. The Facet Group recommends that you use E-verify on ALL newly hired employees to keep your hiring process consistent and compliant.

Employers who currently employ federal contractors or sub-contractors are required to verify all of those existing contract employees, as well as all newly hired contract employees going forward. All other employers may verify newly hired employees only; you cannot use E-Verify on existing employees unless they are federal contractors or sub-contractors.

What is included in your E-Verify service?
Our check uses the federal E-Verify program to electronically query DHS and SSA databases and verify new employees’ U.S. work eligibility. The query result confirms whether the social security number submitted belongs to an individual who is legally permitted to work in the U.S. Enhanced capabilities include email alerts and reports that help track and monitor tentative non-confirmations.
What are the benefits of the E-verify service?

  • Significantly reduce your potential risks of non-compliance which would result in exposure to financial penalties and consequent negative publicity.

  • For employers who knowingly hire or knowingly continue to employ unauthorized workers, civil penalties range from $250 to $11,000 per violation

  • For employers engaging in a pattern or practice of knowingly hiring or continuing to employ unauthorized workers, criminal penalties can be a much as $3,000 per unauthorized employee and/or 6 months imprisonment

  • Help ensure workforce stability and assist in eliminating the potential for disruptive and costly turnover created by the mandatory removal of legally unauthorized employees.
  • Minimize the potential for attracting legally unauthorized candidates by acknowledging your participation in E-Verify.

  • Seamlessly integrates with our existing ordering system; process background checks, Electronic I-9 forms and e-Verify through one portal

  • Employee information will be carried over to the E-Verify screen to reduce data entry.
How do I begin using these services?
Contact Phil Brattin, at the Facet Group, or simply fill out the required Registration Form & User Agreement as well as the Memorandum of Understanding with our Alliance Partner. You must also display the required E-Verify and Right to Work notices where employment applicants can see them. (The Facet Group will provide you with these notices.) Please see: http://facetgroup.com/background.html

How do I order these services on a newly hired employee?
Upon the posting of a completed report to our online ordering system, you will be provided with an option to utilize the E-Verify service directly from the ‘Results’ screen. Simply click the ‘EVP’ button and it will take you directly to the E-Verify site. The employee’s information (name, SSN, etc) will be pre-populated into the E-Verify screen to save time and reduce data entry. (You must receive completed background verification reports through our online system in order to use this service.)

What is the cost for these services?
-- For newly hired employees, the cost to use E-Verify is $5.00 per person.
-- For existing employees (federal contractors and sub-contractors), please contact our office for information & pricing.
-- To set up additional client locations: 0-5 locations: no charge; 6+ locations: $50 per location.

What is Electronic Form I-9?
This service provides a comprehensive error-detecting electronic Form I-9 solution that virtually eliminates processing errors and simplifies the document completion process.



What is included in your Electronic Form I-9 service?

  • Secure, paperless Form I-9 storage, with 24/7 access for updating, re-verification and governmental inspection.
  • The ability to e-sign the I-9 form, utilizing a high-security, DHS-compliant click-to-sign solution.
  • “Add eDocuments” feature, which allows you to electronically attach related I-9 documents to employees’ I-9 Forms.
  • 90, 60, and 30-day e-mail alerts to be forwarded to you prior to the expiration of work authorization documents.
  • The ability to run reports by client location.

What are the benefits of the Electronic Form I-9 service?

  • Simplify and improve the efficiency of your Form I-9 process.
  • Substantially decrease human errors in completing I-9 Forms through the use of our error-detecting functionality and built in user guidance.
  • Save time and increase security by utilizing our proprietary 2048-bit encrypted, electronic signature solution to electronically sign the eForm I-9. (Compliant with the E-SIGN Act and Department of Homeland Security regulations).
  • Reduce storage, retrieval and labor costs associated with maintaining hard copies of I-9 Forms. Scan and index your current paper I-9 Forms into our database, thereby creating a totally paperless process.
  • Avoid federal civil penalties: For employers who fail to properly complete, retain, or make I-9 Forms available for inspection, fines range from $100 to $1,100 per individual I-9
  • Automated Email Alerts enable your employees to renew work authorizations and continue to work without interruption.
  • Cost effectively reduces your exposure to government audits, financial penalties and negative publicity resulting from non-compliance.
  • Seamlessly integrates with our existing ordering system; process background checks, Electronic I-9 forms and e-Verify through one portal
  • Employee information will be carried over to the E-Verify screen to reduce data entry.

How do I begin using these services?
Simply fill out the required Registration Form & User Agreement.

How do I order these services on a newly hired employee?
Contact Phil Brattin, at the Facet Group.

Upon the posting of a completed report to the online ordering system, you will be provided with an option to utilize the Electronic Form I-9 service directly from the ‘Results’ screen. Simply click the ‘I-9’ button and it will take you directly to the Electronic Form I-9 site. The employee’s information (name, SSN, etc) will be pre-populated into the I-9 to save time and reduce data entry. (You must receive completed background verification reports through our online system in order to use this service.)

What is the cost for these services?
-- The cost to use Electronic Form I-9 is $5.00 per person.
-- To have your existing I-9 forms and supporting documents scanned and stored in our system, please contact our office for pricing information.
-- To set up additional client locations: 0-5 locations: no charge; 6+ locations: $50 per location

PLEASE NOTE: The above is presented as general educational information. It is not legal advice, either express or implied. Consultation with legal counsel is recommended for all employment law matters. This information is subject to change without notice.

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